I spend about 92% of my waking day on the web and as I use more services, I tend to create a lot of accounts. The other 8% is when I’m on a plane, but hopefully that will change soon.

My good friend Robert recommended LastPass to me about a year ago. I tried it out and didn’t think it was for me, mainly because I used the same password for everything and just saw LastPass as something I would have to spend time setting up.

Twitter Account Got Hacked

Then, about 2 months ago my Twitter account got hacked and stolen. Luckily, the good guys at Twitter support, worked with me and got my account back. This is when I decided that I needed one of those super cyrpto passwords, one with 9 spots, not found in urban dictionary, and looks like a swear word (!@#$*). I also needed to change my passwords for other web services that had a similar password. This is when I started using LastPass.

I got my Twitter account back!!! wahoooooo

— Rishi Shah (@risk) July 10, 2013

Free Version Rocks

I signed up for the free version and it was great. I didn’t have to remember any passwords and best of all each password is unique to the service. I currently have 115 saved accounts in it! Can you imagine, trying to remember 115 account passwords?

Share Passwords without Revealing Your Passwords

Recently, I actually signed up for the paid version ($12/year – pretty cheap). I work on a small team and we all share accounts for certain websites. The coolest feature of all is having the ability to share you login and password with other people and not having to actually share the actual password. This also gives you the ability to easily reject access later down the line.

What do you use manage your passwords? I wonder if Google Chrome/FireFox should bake LastPass into their service by default – what do you think of that idea?

Last weekend I rented a U-Haul to move into a new place. I was impressed with U-Haul’s amazing up-selling process. I’m going to show you some of my favorite parts.

U-Haul’s starts by planting a seed

When I thought about renting a truck, I didn’t think Budget Truck or Allied, my mind immediately went to U-Haul! Want to know why? Their constant advertisements that I see on the road displayed right on their trucks (see above). Now, compare this to the Budget Truck design.

The U-Haul ads make you feel like they are the cheapest way to rent a truck. First time truck renters, like myself, think renting a truck will cost hundreds of dollars. U-Haul knows this and so they address my #1 concern right away by  showing me their low price (“Still $19.99”) right away.

This is where things get interesting

I went to UHaul.com to make my reservation. You can’t really make money on renting a truck for $19.99/day … can you? I don’t really know – but what I do know is U-Haul probably makes most of there money on upsells.

The first upsell was the EZ loading ramp. The price I thought I was going to pay was $19.99. But I really wanted the EZ Loading Ramp, I didn’t want to have to climb up the truck with my heavy bookshelf. So… BAM! U-Haul just got another $10 from me.

Notice how they call it “EZ Loading Ramp”. They could have called it simply “Loading Ramp” but that wanted to let you know that it is EASY.

Have you ever driven a truck before?

I’m sure U-Haul scares the crap out of people on the next step. Truck Insurance! They call their insurance plans “Safemove”, “Super safemove”, or option #3 – the no insurance option is called “Immediately reimburse U-Haul for damage.” They are pretty much saying you have pay $45,000 if you damage the truck in anyway. I don’t have $45k lying around and I’ve never driven a truck before… so I better get the insurance. So BAM! I just went from paying $20 to $40.

Side Note: At first I actually decided to not opt-in to the insurance. But then they sent me an email message containing the message above. I didn’t think it was worth the risk – so I decided to pay the $14.

What type of Dolly do you Need?

Notice how they show you three types of Dolly’s and have very specific names for each one (“Appliance Dolly”, “Furniture Dolly”, etc) to get you thinking about what you actually have to move. They even show you what you can use the Dolly for to get you thinking about all the heavy stuff you are going to move.  U-Haul could have just showed you a picture of a Dolly, but that wouldn’t have gotten you thinking about the heavy appliances you have to carry.

I had no idea I even needed this stuff until they showed me it. I got the Dolly and the furniture pads. Now, I’m at a total of $57.

Anyone moving needs boxes

Ofcourse, I can’t believe I forgot to get boxes for my move! Luckily U-Haul has got my back by selling me some boxes. I added 2 large boxes to my total. At this point I was pretty mad at myself for not getting free boxes from the office. But, since I was reserving everything the night before my move – I didn’t really have the time. My current U-Haul total is now at $63.

Conclusion

Did U-Haul get more money out of me? YES!

Am I mad? No.

All of U-Haul’s upsells make a ton of sense. Each one of them saved my butt and made my move easier. The best upsells make sense – they help your customer out. My assumption is that U-Haul makes more revenue per customer than its competitors because of their streamlined upselling process. This allows them to lower their base price ($19.99/day) to get more customers and then upsell to make more revenue off of them. The low base prices allows for U-Haul to dominate their competitors.

Do you have any companies that do up-selling well? Let me know in the comments.

My good friend Darin Eich stayed with me last week and wrote up his experience. He specifically loved my smoothies and the story of how I got started making them. It is a short and fun read: Click here to read the full post on his blog.

Back in 2007 when I first started Flying Cart the entire team was part-time and me and my team were in different locations. After our busy work day, meeting up in one spot seemed like a total time waster. Our thinking was with all the advancements in technology for remote working, who really needs to be in the same location?

After about a year (2008). Myself and our lead developer went full-time on the business. We decided to not get an office to save money and just work remotely in 2 different cities. We read countless blogs about how working from home is actually better and this confirmed our beliefs that we were doing the right thing. The overall theory was there are less distractions gives you more time to get work done.

We thought we were working pretty well remotely. We would have long conversations ranging from 30 minutes to 3 hours, used google docs, gchat, and other online tools – overall things ran pretty smoothly and the business grew.

About two years ago, I moved to San Francisco and had the opportunity to work out of a space where other startups were working out of. Most of them had 2-4 people.

Photo Credit: Alifaan

As I sat in my corner of the co-working space I noticed something very different from how I was running my company versus how others were. The startups in the office would have multiple conversations a day about specific strategies and ways to execute their product offering. Since they were only a foot away this was easy to do. At first I thought this was actually a bad thing – they are constantly distracting each other and not getting enough work done, thus confirming my belief that working remotely is actually better. But I was wrong, completely wrong. The company was executing extremely fast and by talking out specific issues they were able to avoid a ton of mistakes.

The other startups that were in the co-working space would be in constant communication. Even during lunch they would keep talking about work. Working late for them never seemed bad because they were just having fun working on their product together. They were a small team of 4 looking to disrupt the mobile gaming world, things were rapidly changing around them and they needed to quickly develop solutions and test it. I believe communication was core to their success.

Even though I would communicate with my team it was only 1 time a day for about 30 minutes straight. So much changes in one day especially during the early stages of a business. So many little things go unnoticed when you aren’t able to communicate on an on-going basis. For example by reading a customer support email my entire team is able jump in and figure out how to answer the customers issues. A small customer complaint can reveal a much bigger opportunity in your business. The engineering team sometimes comes up with a great solution that I would have never thought of. The sales team needs to hear it so they can get a better sense of how to write the sales copy on specific landing pages to attract our target customer.

It has been exactly 1 year since I decided that I had to have this type of setup as well. Luckily my co-founder signed up for this and decided to join me out in San Francisco. Over the last year I can tell you first hand that this is the best business decision I have ever made. Instead of talking for 30 minutes a day we talk at least 3-4 hours. (We also have long periods of down time where we are just cranking away and no one is talking). We are constantly tailoring our product on what customers demand and changing our marketing message. Before our company would iterate on a 2-week basis, now new feedback is incorporated on a daily basis. Because of increased communication we are able to quickly realize if a team member is wasting time on the wrong thing.

My belief is over-communication is much better than being worried that you are annoying people. With this firm belief on the communication being the most important thing you must make it frictionless. Frictionless communication means that you shouldn’t have to pick up the phone or open a chat window. It means you should be able blurt out something and everyone hears it.

If I could give one advice to myself 6 years ago it would be “Rishi, stop being cheap. Get an office, load it up with fast internet, and work 1 foot away from the rest of your team.”

I rely on 3 tools to help me with my job. Each one helps me explain things faster, easier, and better. All tools are free and I promise you will love them after you use them.

Tool #1 Skitch

What is it?

Skitch makes it easy to take screenshots and write in fun colors on top of them. I use Skitch on a daily basis to help show people exactly what I’m talking about. I use it to point customers in the right direction on Flying Cart, visualize new features with my team, and on blog posts like this one.

Here is a 90 second video of Skitch that I made:

Tool #2 Rapportive

The days of not knowing who emailed you are over! You can now be the creepy guy that knows everything about all the people that send you an email. I like to use Rapportive to stalk anyone that emails me (customers, friends, and even family!)

What is it?

A free Gmail Add-On that shows you social media information of the person that emailed you. It shows you their Twitter, Facebook, and LinkedIn data. This allows me to send super personalized emails!

One of the coolest things about Rapportive is the picture aspect. It humanizes my emails, some days I’m going through 30+ emails and they all start looking the same. Seeing their picture makes me work harder on making sure my emails are friendly and to the point.

39 Second Video Tutorial of Rapportive:

Tool #3 Screenr

What is it?

Screenr is the easiest tool to make short screencasts. You can record your computer screen and upload the video to YouTube. No installation required.

Simple screencasts have cutdown my support emails tremendously. 40-step tedious written tutorials are now replaced with a quick 5 minute step by step video. My customers love pausing and following along. (A side benefit to uploading a video to YouTube is for SEO – Google loves videos and it will improve your search ranking – just remember to include a link back to your website!)

I hope you enjoy these 3 tools as much as I do. They have changed my life for the better. All screenshots were made with Skitch. All Screencasts were made with Screenr, and if you send me an email – all know what you look like.

Have any free tools changed your life? I’d love to know, let me know in the comments.